How to Setup an Accounting Department

How to Setup an Accounting Department

accounting team

Cash receipts are handled by the accounts receivable department. This process involves receiving and recording the cash payments from customers for services rendered or products sold. Accounts receivable is responsible for ensuring the customer receives an financial and economic activities invoice for the goods or services and that the customer pays the balance due on that invoice. The performance of the finance and accounts department has to be constantly monitored, as they have access to essential data that can turn around a business.

An accounting team is likely in place far before a finance resource is added. Many talented accountants and controllers, who would fall into the accounting group on an organizational chart, contribute in much the same way a true finance resource would. Accounting is responsible for making sure that all financial transactions are entered into the financial system accurately. This includes processing accounts payable and accounts receivable, running payroll, reconciling cash accounts, making any necessary expense accruals, tracking assets and liabilities on the balance sheet, and managing banking relationships. These tasks are performed throughout the month and the books are closed after all entries for that month are complete.

All cash sources have to be identified and entered into accounting books, where they are balanced against company expenses. The accounting department keeps detailed records of all incoming revenues. Accountants bookkeeping services have to make sure all cash inflows are accurately recorded into the correct checking accounts of the business. They have to track any owed amounts payable to the business, including outstanding invoices.

You also need to pay attention to your customer payments. Ask your staff to send reminders to your customers or clients before their invoices become past due. By complying with established policies, your finance staff will be able to easily manage your business cash flow and submit complete financial statements each month. However, there comes a time in a small company’s growth cycle where the original doesn’t serve the expanding needs of the firm. The bandwidth of the existing accounting team (sometimes a single person) is maxed out and the skillset needed isn’t present in the current resources.

The early stages are the time when you need to establish the structure that will support your company finances, and help define your financial strategy, as you grow. External users include banks, taxing authorities, lenders, etc. These users are anyone who requires financial information from the company but does not actually work for the company. Detailed financial records maintained by the accounting department will help a company to report accurate numbers to the various external users.

David Ehrenberg is the founder and CEO of Early Growth Financial Services, a financial services firm providing a complete suite of financial and accounting services to companies at every stage of the development process. He’s a financial expert and startup mentor, whose passion is helping businesses focus on what they do best. Follow David @EarlyGrowthFS.

He has expertise in streamlining the accounting, auditing and financial management processes of companies across verticals. With in-depth knowledge of GAAP, he has efficiently managed the requirements of bookkeeping, invoice processing, bills processing, general ledger reconciliation, subsidiary business accounting, underwriting and MIS reports for diverse clients. As the role of the finance and accounting department transforms to one that is a think-tank that can have a strategic impact on the business, outsourcing certain non-core functions to a specialist Finance and Accounting outsourcing services provider has its benefits.

This is also more time- and cost-effective as it is easier to record entries into an automated system rather than manually keeping records. The accounting department prepares detailed financial records that are used by various outside parties such as shareholders, stockholders, state and federal governments, debtors, creditors etc., to make important decisions. The creditors can use these records to assess whether it is feasible lending large amounts to the company, potential shareholders, and stockholders use them to make investing decisions.

The areas of analysis may change on a regular basis, so that management can view different aspects of the business, with an emphasis on improving financial results. TAT Accountant will provide your business with reliable accounting & tax services, at a cost that fits your budget.

  • She is a CPA with an MBA from the University of Baltimore.
  • For help, download our KPI Discovery Cheatsheet and start measuring your accounting department’s KPIs today.
  • Avoid this by establishing corporate checking and savings accounts and maintaining a separate income statement and balance sheet.
  • Every company needs to have some long-term assets such as land, buildings, tools and equipment, machinery, vehicles, etc., in order to function effectively.

An important function of the accounting department is calculating the wages and salaries, called gross wages or gross earnings, payable to the employees. The department is tasked to make sure that all employees receive a fair pay, including bonuses, commissions, and benefits. They monitor and update workers’ off days, vacations and sick leave. The accounting department has access to information contained in personnel files. Based on this information, they have to calculate the amount of income tax, social security tax, union fees and other cuts from gross earnings to arrive at the wages payable to each employee.

If you are struggling to identify and track the KPIs that indicate the productivity of your accounting department, click here to access your free KPI Discovery Cheatsheet! Outsource If a specific job or task is not a core function of the business, explore whether it can be outsourced.

The financials of your small business at any stage provide a performance management tool to aid you in making the right decisions to maximize profitability, handling the cash flow, and providing a competitive benchmark. The world of business finance can be complex and confusing. It’s often easier to put aside the important numbers early in the game and do the more “fun” aspects of business building. As a manager at our firm, Katie brings forth well-rounded expertise in Quickbooks Premier, cash flow analysis, HR functions and all facets of business administration.


It pays the government taxes as well as union dues and other withholding from an employee’s paycheck. The department reimburses employees for expenses and makes payments to vendors. Before My Accounting Team, we couldn’t rely on the accuracy of our financial statements 100 percent. They came in and reviewed our accounting processes and made changes that fit our business and improved our GAAP practices and procedures. With MAT managing and overseeing everything for us, we can quickly generate the reports we need, drill down to the details, and have the confidence that the information is correct.

Taxes payable to the state and federal government by the company have to be calculated and updated. Furthermore, the accounting department reimburses employees for business expenses. In short, payroll is a very essential and complex part of business management.

Among their list of functions is recording accounts payable and receivable, payroll, procurement and inventory, property accounts and all other financial elements. Accounting is a generally overlooked sector of business.

accounting team